Office of the Academic Registrar

Dr. Jerry Bagaya, PhD
Academic Registrar

Overview of the Department of Academic Registrar
The Department of Academic Registrar derives its mandate from Section 34 of the Universities and Other Tertiary Institutions Act, 2001 (As amended 2003, 2006). The department coordinates all academic matters of the University including admission of students, undergraduate and postgraduate studies, development and implementation of academic programmes, examinations, research and publications. The department is the Secretariat to the University Senate and its committees, and the Gulu University Convocation.

Our Vision
To uphold the highest level of academic integrity of Gulu University

Our Mission
To provide high quality support services to the University community and other stakeholders through effective coordination of all academic matters and ensuring adherence to academic policies and procedures.

Staff Members

Dr. Jerry Bagaya, PhD Academic Registrar	PhD(Education Mgt)(GU), MEd (Educational Management), BSc.Ed,	View Profile
Rev. Sr. Dr. Rosalba Aciro Deputy Academic Registrar		View Profile
Dr. Rehema Eton Deputy Academic Registrar		View Profile
Paul Oboke Principal Assistant Academic Registrar		View Profile
Miriam Doud Bako Senior Assistant Academic Registrar	M.A. (UCU), PGD (UCU), B.A. (GU)	View Profile
Gladys Peace Akello Assistant Academic Registrar		View Profile
Nyero John Bosco Assistant Academic Registrar		View Profile
Prossy Nakityo Assistant Academic Registrar		View Profile
Moris Padde Assistant Academic Registrar		View Profile
Damascus Labeja Ag. Deputy Chief		View Profile
Jimmy Bonnie Langole Assistant Academic Registrar		View Profile
Khalid Mahmoud Assistant Academic Registrar		View Profile
Robert Ringtho Assistant Academic Registrar	M.A. (GU), B.A. (MUK)	View Profile
Jacqueline Okidi Aber Assistant Academic Registrar		View Profile
Lilian Onencan Administrative Secretary		View Profile
Janet Rose Achand Stenographer Secretary		View Profile
Achen Catherine Assistant Academic Registrar	M.A (GU), B.A. (GU)	View Profile
Achan Popsy Stenographer Secretary		View Profile
Ojara Patrick Migo Driver		View Profile
Geoffrey Odongkara Office Attendant		View Profile
Winnie Brenda Aber Office Attendant		View Profile
Rutabingwa Rukundo Office Attendant		View Profile

Duties & Responsibilities

Organisation of the Department
The Department of Academic Registrar currently has two divisions: Admissions, Gender Mainstreaming and Ceremonies Division and the Senate and Examinations Division.

Admissions, Gender Mainstreaming and Ceremonies Division:
The division is responsible for:
(a) Providing information to the general public on available academic programmes at the University.
(b) Conducting outreach activities and career guidance in education institutions.
(c) Processing admission of students, including appeals, registration and change of programme requests.
(d) Producing a yearly nominal roll for all admitted, enrolled and registered students.
(e) Creating and maintaining a records management system.
(f) Coordinating graduation ceremonies and other academic functions of the University.
(g) Liaising with Faculties/Institutes on the development and review of academic programmes.
(h) Providing secretariat to the Admissions Board, Mature Age and Gender Mainstreaming Committee, Committee of Deans, Directors and Academic Programmes (CoDDAP), Awards and Ceremonies Committee and the University Convocation.
(i) Providing relevant, accurate and detailed student data to support a wide variety of academic and administrative processes; including external reporting requirements.
(j) Initiating the development and/or review of admission related regulations and policies.
(k) Preparing quarterly and annual reports for the division following the department reporting calendar.
(l) Processing students’ withdrawal and resumption cases for consideration by QUATEC.
(m) Following up on agreed action points of the University Senate and its committees.
(n) Coordinating gender mainstreaming initiatives.
(o) Performing any other duties assigned by the Academic Registrar.