Research Ethics

Information for researchers

Do you want to submit a protocol for review? Follow these steps!

The submission of an application for research ethical review is done online through the National Research Information Management System (NRIMS).

All first-time users are required to register by creating an account within the system through the link Upon completion of the registration process or creating an account, the system will send you the login username, password that you created, and an activation link to your registered email address.

Activate your account by clicking the activation link sent to your email and follow the steps. If you do not instantly see an email in your inbox, check in the junk file or spam folder. After activating your account, you can logout, and later on return to the NRIMS start-up page and login again using your username and password that you created, and proceed to apply/submit the application via the tab ‘Submit New protocol’ on the left side of the screen. You will encounter a probing question ‘Does the study involve human participants?’; Go for the answer ‘yes’.

When you get to the point of “Choose REC” in the application process, select “Gulu University REC”.


1. Passport photo of the applicant with a white background that you will attach when you are prompted to do so.

2. You will be required to attach the following documents; Proposal, data collection tools, informed consent form (if applicable to your study), COVID-19 risk management plan, and CVs for all Investigators/Supervisors/Mentors (except undergraduate or diploma students), workplan, Budget. [These should be in pdf.]

3. For academic proposals e.g. PhD, Masters, and Undergraduates, be sure that your proposal has been approved by the relevant authorities at your department/faculty. The proposal should be signed by the candidate and the supervisors before uploading it into the system. 3. Data sharing agreement for collaborative studies in pdf.

4. Payment slip in pdf

5. Have a Community Engagement plan (brief) because a mandatory tab/field in the system will require it.

NOTE: Templates of the Informed consent forms, community engagement plans, and COVID-19 risk management plans are available with the GUREC Administrator.

Review fees are standardized across all the RECs in Uganda. Contact the GUREC Administrator if you wish to pay for a specific type of review. Types of reviews include: Regular; Expedited; and Fast-track.

The bank account details:
Account Name: Gulu University Research Ethics
UGX. Currency Account Number: 1400100649
Bank: Housing Finance Bank
Branch: Gulu Branch.
Swift code: HFINUGKA