To uphold the highest level of academic integrity of Gulu University
To provide high quality support services to the University community and other stakeholders through effective coordination of all academic matters and ensuring adherence to academic policies and procedures.
Integrity, trustworthiness, transparency and accountability, flexibility, teamwork, effectiveness and efficiency, inclusiveness, professionalism, gender responsiveness, and concern for the elderly and people with disabilities.
For Community Transformation
The Department of Academic Registrar derives its mandate from Section 34 of the Universities and Other Tertiary Institutions Act, 2001 (As amended 2003, 2006).
The Department of Academic Registrar is headed by the Academic Registrar; with Dr. Jerry Bagaya as the current Academic Registrar. Dr. Jerry Bagaya is a teacher by profession, an experienced educator, administrator and researcher in the field of quality assurance. He holds a PhD in Education from Makerere University, a Master of Education in Educational Planning, Management and Administration from Gulu University and a Bachelor of Science with Education from Makerere University. Dr. Jerry Bagaya previously worked as a graduate teacher of Mathematics and Physics at Masindi Academy and Kabalega Secondary School for 8 years, Senior Inspector of Schools (Mathematics & Computer Studies) with the Directorate of Education Standards, Ministry of Education and Sports, for 8 years, and as Assistant Registrar at Kyambogo University for 4 years. He then joined Gulu University in 2016 as a Deputy Academic Registrar, and in 2018 he was appointed the Academic Registrar of Gulu University.
The Department of Academic Registrar coordinates all academic matters of the University including admission of students, undergraduate and postgraduate studies, development and implementation of academic programmes, examinations, research and publications. The department is the Secretariat to the University Senate and its committees, the Gulu University Convocation and the Quality Assurance Committee of the University Council.
The Department of Academic Registrar has two divisions: Admissions, Gender Mainstreaming and Ceremonies Division and Senate and Examinations Division. Assistant Registrar are also deployed at each Faculty/Institute.
  1. Organising and coordinating all University examinations.
  2. Liaising with Faculties/Institutes on the development and review of academic programmes.
  3. Preparing academic transcripts and certificates.
  4. Initiating the review of University academic regulations and policies.
  5. Providing secretariat to the University Senate, Committee of Deans, Directors and Academic Programmes (CoDDAP), Quality Assurance, Timetable and Examinations Committee (QUATEC), Examination Malpractice and Irregularities Committee (EMIC) and the Honorary Awards Committee.
  6. Conducting elections of Deans, Directors and Heads of Departments of Academic Units.
  7. Maintaining a database of all approved examination results.
  8. Following up on agreed action points of the University Senate and its committees.

Gulu University has only one intake in August of every academic year. However, candidates for PhD by Research are admitted throughout the year. The Department of Academic Registrar advertises various programmes between January and May of every year under the following schemes:

  1. Direct Entry Scheme – For A-Level certificate holders.
  2. Diploma Entry Scheme – For certificate and/or diploma holders.
  3. Mature Age Entry Scheme – For persons over 25 years old who have passed a mature age entry examination.
  4. Graduate Entry Scheme – For degree holders.
  5. Higher Education Access Certificate Entry Scheme – For holder of a Higher Education Access Certificate from a recognised institution.
Dr Jerry Bagaya, Academic Registrar Gulu University

Dr. Jerry Bagaya, Academic Registrar Gulu University

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